The Board Meeting Process

When the board of directors meets, it is vital that the meeting is conducted smoothly and that all the issues are addressed. The following procedure for a board meeting is a guideline that can help to ensure that the meeting runs according to plan and ensures that all the important points are covered.

The chair begins the meeting by addressing any matters of personal or perfunctory nature and welcoming guests or new members to the board. The board is introduced in a formal way, and the officers are introduced.

The board is flooded with a lot of information in between meetings, typically in the form or committee reports and correspondence. Chairs should allocate time to this during the meeting, however it is essential that this doesn’t distract from the discussion on the more pressing issues.

After the board has reviewed the past performance as well as its success and failures, it will proceed to discuss future strategies. This includes brainstorming ideas to help the business grow, develop and expand its market share in different departments. The board will then consider the best ways to implement these strategies and create action items that the management team will use to implement the plan.

Usually the board will go over any new business that is brought up by the board or executive management. The board will also review any old business that hasn’t been resolved. The chair will then decide to move the meeting to end.

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